Job title

Jr. Executive Assistant

Location:

San Francisco, CA
Pivotal CNS, a subsidiary of Nan Fung Life Sciences & Pivotal Life Sciences is looking for a Jr. Executive Assistant to join its Venture Capital firm based in San Francisco to support Partner-level executives. The Executive Assistant position is an opportunity to work in a highly dynamic and varied position supporting two Partners whose roles are growing rapidly within the firm. As part of a small team, the Jr. Executive Assistant should be a motivated, self-starter seeking to gain broad exposure to all areas of the administrative support role in a Venture Capital environment. The role will require flexibility and a willingness to dive in and dig deep as needed. The candidate should be a positive, high-energy individual with a strong enthusiasm to be a supporting team member. The ideal candidate will have 2-3 years of executive support experience, and the goal of growing with the executives. If you are an Executive Assistant with the ability to work unsupervised, to use independent judgment to make informed decisions, to work as a team with other executive support professionals, and to work in a fast-paced, active environment, then this job might be for you!

Responsibilities :

• The Jr. Executive Assistant will be part of our administrative support team, supporting two Partners and be responsible for day-to-day management and coordination of multi time-zone calendars; planning and preparing information for meetings, presentations, interviews, etc.; taking detailed meeting minutes, as needed; scheduling internal and external meetings; follow up with guests to confirm and help compile and prepare meeting materials; Book and manage travel arrangements and reservations (flights, hotels, and car service and restaurant reservations around the globe); prioritize conflicting needs – handle matters expeditiously and proactively; follow-through on projects to successful completion, often with deadline pressures; prepare and file executive expense reports; arrange and book team outings, lunches, and events; act as team expert, liaison and go-to person for things related to your department and executives.

Requirements :

Process:

Please email cover letter and resume to Emerald Bloom at emerald.bloom@nanfung.com use subject line “Pivotal CNS Assistant”